Prentke Romich Company
http://www.prentrom.com/support/article/1592

Basic Notebook Functions

Use Notebooks when you are going to create large amounts of text. Notebooks are ideal for storing speeches and reports, keeping a journal, etc.

Notebooks are unique to a User Area.  A Notebook in one User Area cannot be accessed from another User Area.

Notebooks are a different color. When you are in a Notebook, the display area where you see text defaults to a pale yellow background instead of the normal white background.  This is to remind you that you are in a Notebook. 

Notebooks can take up a lot of memory.  If you find you are running out of memory, look at your Notebooks to see if there are any you can delete. 

When you are working in a Notebook and you fill the display screen with text, notice that the top line of text disappears from the screen so you can see the bottom line of text.  This is called, "scrolling."

Any text that scrolls off the display goes into the Notebook workspace.  The workspace will keep all of your text until it is full.  Then it won't allow you to add any more text to that Notebook. The Notebook workspace can hold approximately 30,000 text characters.  If you select SAVE NOTEBOOK or shut your device Off, the Notebook will be saved.

Notebooks can take up a lot of memory.  If you find you are running out of memory, look at your Notebooks and see of there are any you can delete. 

Editing or Erasing the Contents of the Notebook Workspace

You can edit or erase the Notebook workspace by editing or erasing the Notebook's contents.

To retrieve text that has scrolled into the workspace, use the arrow keys to move the cursor up on the display. Text that is in the workspace will begin to appear on your display. When you see the text that you want to edit, stop moving into the workspace and begin editing by using the Edit Menu and Edit Mode keys.

CLEAR DISPLAY does not work in a Notebook.

A new Notebook is a Notebook that has never been used before.  It has no text and no title.

When you select this option you are asked to spell a name for your Notebook.

Spell the name and select OK to exit.

Notice that your display screen is now a different color.  This tells you that you are using an open Notebook.

When you select this menu, you can change the color of the Notebook background and/or the notebook text.  The option for Background Color/Text Color is at the bottom of the color screen next to the color chart. 

If you change colors, we recommend that you always select Notebook colors that are different from your regular text display area. 

When you have finished with a Notebook, you close it by selecting the Close Notebook option in the NOTEBOOK MENU.  If you have not saved your Notebook or have made changes to it without saving them, your device will ask you if you want to save the Notebook before closing.  Answer YES to save it or NO to close it without saving any new text you may have entered.

When you close your Notebook, the display area goes from yellow (or the color you chose) to white. This reminds you that you are no longer using your Notebook. 

You may find yourself trying to do something on your device that you do all the time but suddenly it won’t work. Check to see if you have a Notebook open. If you do, close the Notebook. You should now be able to use your device as always.

When you are using a Notebook, you will want to save your work regularly.  The Save Notebook option allows you to save the Notebook.  You can select Save Notebook any time a Notebook is open.

In some MAPS Save Notebook is a key on your Notebook Page; on other MAPS you have to select Save Notebook from the NOTEBOOK MENU in the Toolbox.  Your device saves your Notebook and then returns you to it automatically.

If you want to open a particular Notebook, use the Open Notebook option in the NOTEBOOK MENU.

When you select Open Notebook you see a list of all your Notebooks. 

Select the one you want to open.

You may find yourself trying to do something on your device that you do all the time but suddenly it won’t work. Check to see if you have a Notebook open. If you do, close the Notebook. You should now be able to use your device as always.

Notebooks take up a lot of memory space. Deleting Notebooks that you no longer need

helps to free up memory and keep your Notebook list manageable.

·        When you select Delete Notebook you see a list of all your Notebooks.

·        Select the one you want to delete.

·        Select OK.

·        You see a reminder that you are going to delete a Notebook. If you want to continue, select YES.  If you decide not to delete the Notebook, select NO.

·        If you answered YES, the Notebook is automatically deleted and will no longer be an option in the Open Notebook list.

You may decide to rename a Notebook at some time.  Perhaps it contains a format you like or information that you can re-use for another project.  The Rename Notebook option allows you to do this.

·        When you select Rename Notebook you see a list of your Notebooks. 

·        Select the one you want to rename.

·        Delete the old name and type in the new name.  Select OK.

·        The Notebook is now renamed.

You can save your Notebooks to a USB flash drive and then open the Notebook in a word processing application on your computer. If your device has the optional internal computer, you can save the Notebook to the hard drive, then open it in Word Pad, make any changes, re-save it and load it back into your software. 

 When you load the Notebook back into your device, it will contain whatever changes you made to it on the computer. 

To Save a Notebook

You can save a Notebook to a USB drive, flash card or your device’s hard drive (if you purchased that option).

·        If you are saving to a USB drive or external SD Card, plug it into your device.

·        Select Save Notebook to Disk

·        Select the Notebook you want to save.

·        You see instructions that tell you where your Notebook will be saved. This will usually be your removable media drive.  If this is OK, select OK Use this folder.  If you want to select a different folder to save it to, select the Choose different folder option.

·        If you want to change the name of the Notebook, you can do it here. Select OK.  The Notebook is saved as a .txt file. 

If you are loading from a USB drive or external SD Card, plug it into your device.

·        Open (or browse to) the folder that contains the Notebook you want to load.

·        Select the Notebook to load.  Your Notebooks are .txt files.

·        If you want to keep the Notebook name, select OK.  If you want to change the Notebook name, spell a new name and then select OK.

·        Your Notebook is loaded. You can open it by using the Open Notebook option.

You can lock a Notebook so that other people can look at it but not write in it or change anything that is already written.

To Lock a Notebook:

·        Make sure the Notebook you want to lock is already Open. 

·        Select the Lock Notebook option until you see Locked in the yellow box.

·        Select OK.

If later you open a Notebook and discover that you can't write in it, open the NOTEBOOK MENU and check to see if the Notebook is locked.  If it is, select Unlocked, then return to your open Notebook. 

To Copy a Notebook from One Area to Another Area:

·        Select the Copy Notebook option.

·        Select the Notebook you want to copy.

·        Select the Area where you want the Notebook to go.

·        Select OK to exit.